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How to Write a Letter of Recommendation for an Employee

What is a letter of recommendation? Do you want to learn how to write a letter of recommendation for an employee? Then this article is for you.

If you are yet to write a recommendation letter before now, the process might seem a bit frustrating and intimidating. However, with this article, your task should be made easier. Now writing a letter of recommendation for an employee is not a big deal. So without wasting your time, below is a guide on how to write an employee’s letter of recommendation.

How to Write a Letter of Recommendation for an Employee

  • The Introduction

To write an introduction, it is advisable to make use of the standard formal letter writing format. A letter of recommendation is just like any other professional communication letter, and the same rules and guidelines are been followed. To write the introduction:

  • Position your address on the top write, and then the date.
  • Under that, on the left side, add the recipient’s name (if it is known) and address.
  • Begin the body of the letter with a formal business greeting. For example: Dear Sir or Dear Madam.
  • The Body

In the body of the letter, you are to describe the employees’ qualities and qualifications. You can also start by stating your purpose and positive relationship with the employee that you are recommending. You must ensure that you add a brief explanation about your self, your job position and qualification. This helps to send a positive message to the recipient.

Furthermore, you should provide an overview of the employees’ responsibilities and the type of projects he or she carried out while under your supervision. You should also include the date he or she was employed in your organization. Also, in not more than two paragraphs, you can illustrate your reasonable point with specific examples. Describe how the employees special qualities enhanced your organization and specify the contributions the employee made to your organization. You can also give some insight as to how the employee related or co-existed with the co-workers and, if possible, your company’s clients.

However, you must take care not to be too brief when writing a recommendation letter for an employee and the reason is because, if a recommendation letter is too brief, the recipient will think you do not know or have much to say about the candidate.

  • The Conclusion

After the body of your letter, you can then proceed to wrap up the letter by a summation of the recommendation. This is done by giving an overall assessment of the employee. Then you can close the letter affirmatively with the following line:

For all of these reasons, I believe (Employee’s name) will make a good addition to your team.

You can also offer to provide elaboration and answer to any question they might be willing to ask and a good way to go about this is to provide your phone number. At the end, you must make use of business closings such as “Yours Sincerely”, “best regards,” etc. Then sign your name.

As a side note, you must ensure that you proofread and edit your letter after writing to make sure it is free from punctuation, grammatical and spelling errors.

In conclusion, i want to believe that this article has been of great help to you. Please don’t forget to read the recommendation over again to make sure you agree with what you have written concerning that employee. © 2009 - 2015. All Rights Reserved | See Privacy Policy and Terms and Conditions.